PA & Office Administrator/Manager

Location: Cape Town, on site in Tableview

Company: Pulling Power Media, a leading creative marketing agency

Position Type: Full-time

Reports To: Director

Job Summary

We are on the hunt for a dynamic and highly organized Personal Assistant & Office Administrator/Manager to join our team full-time at our Pulling Power HQ. If you’re someone who thrives in a creative, fast-paced environment and loves ensuring everything runs smoothly, and stays organized, this might be the perfect role for you.

Key Responsibilities

Personal Assistant Duties

  • Administrative Support:
    • Manage the Director’s calendar, schedule meetings, and coordinate appointments.
    • Handle travel arrangements, including booking flights, accommodations, and ground transportation.
    • Prepare and organize meeting agendas, take minutes, and follow up on action items.
    • Manage correspondence, including emails, phone calls, and mail.
  • Project Management:
    • Assist in planning and executing special projects and events.
    • Coordinate with various departments to ensure project deadlines are met.
    • Track project progress and provide regular updates to the Director.
  • Communication:
    • Serve as the primary point of contact between the Director and internal/external stakeholders.
    • Draft and proofread reports, presentations, and other documents as required.
    • Handle confidential and sensitive information with discretion.
  • Personal Assistance:
    • Run personal errands for the Director as needed.
    • Assist with personal tasks and projects to ensure the Director’s work-life balance.

Office Administrator/Manager Duties

  • Office Management:
    • Maintain office supplies and ensure the office environment is organized and efficient.
    • Coordinate with IT support to resolve technical issues.
    • Assist with onboarding new employees and maintaining office policies.
    • Oversee the maintenance and upkeep of office facilities and equipment.
    • Implement and manage office procedures to improve efficiency and workflow.
  • Financial Administration:
    • Assist with budget preparation and expense tracking.
    • Process invoices, manage petty cash, and handle reimbursements.
    • Liaise with accounting to ensure accurate financial record-keeping.
  • Human Resources Support:
    • Assist in the recruitment process by scheduling interviews and coordinating with candidates.
    • Manage employee records and ensure compliance with HR policies.
    • Organize staff meetings, training sessions, and other HR-related activities.
  • Event Coordination:
    • Plan and execute company events, meetings, and social activities.
    • Coordinate with vendors and service providers for office events and functions.
    • Ensure events are well-organized and run smoothly.

What you can offer us:

  • Skills:
    • Excellent organizational and time-management skills.
    • Strong written and verbal communication abilities.
    • Proficiency in Excel / Google Sheets
    • Familiarity with project management tools and software.
    • Financial acumen and experience with budget management.
    • Ability to multitask and prioritize effectively.
  • Attributes:
    • High level of professionalism and confidentiality.
    • Strong problem-solving skills and attention to detail.
    • Positive attitude and ability to work independently.
    • Flexibility to adapt to changing priorities and demands.

What we can offer you

  • A genuinely awesome culture
  • Monthly board game pizza nights
  • A fireplace in winter (we’ve upgraded water cooler moments to fireside moments)
  • Opportunity to work in a creative and inspiring environment
  • A state-of-the-art HQ, with generous desk and shelf space to make your own
  • Professional development and growth opportunities
  • Annual increases & annual bonus
  • Medical aid contribution 

If this sounds like the perfect position you’ve been waiting for, send us your CV as well as a short cover letter letting us know why you think you would be a good fit for Pulling Power and what we are building together.

    Apply for this position